Adding and Editing Products

producerpanel2First make your way to the “Producer Panel” by clicking “MarketPlace –> Producer Panel” in the Main Menu.

The Producer Panel is your dashboard for all things Producer related.

Before we jump into creating our first product there a couple thing we should go over:

1. Inventory

This site uses “inventory buckets” that multiple products can draw from. If you choose to use an inventory, you may wish to create the inventory bucket before adding the products. This is done from the “Manage Inventory” screen. To do this first, or Learn more, check out “Managing your inventory”.

2. Pricing

Our site uses a somewhat unique, though not entirely uncommon pricing equation.

While the co-ops initial margins are already very low, we expect them to drop significantly in the future. the initial amount helps to ensure we are off to a solid start. The amount of the co-ops fees *and their format!* will be up for review by the membership at our next AGM.

When you get to the price section of the product screen, you will see three fields.pricebox

The producer can set the “co-op” price at any value they wish.

The co-op currently takes a 10% discount / margin of that price and adds 15% on the consumer side.

**For Producers that do not own the full amount of Member-shares: (the full amount is 5 shares totaling $200, the least you can start with is 2 at $80) Producers that own less than 5 shares put an additional 5% of their earnings from sales through the co-op towards the purchase of the rest of the 5 shares, until the full amount is owned. Eventually we want this to show as a separate fee, however that 5% is currently included in the reduction from the “co-op price” for those producers.

This means that those producers will see a 15% reduction, however keep in mind that includes the 5% that is going toward member-shares, which retain their value, and the rates will return to normal when they are fully paid (so 1/3rd of the 15% price reduction you see, you actually have towards shares).*****

Creating a new product

To create a new product: click “Add a New Product” in the “Edit [your name] Products” section in the bottom-right corner of the Producer Panel. (as shown below)

addproduct

You will now be looking at the “Edit Product” screen.

If you click on the name of any section of the form, as shown below, a popup window will appear with a description for that section. The descriptions from that popup window are included at the bottom of this page.

productpopup

Please list ALL ingredients of any value added foods in the product description.

editproduct1-e1432505763101To edit existing products:

and/or add pictures to products, click the appropriate category (that you listed the product under) in the “Edit [your] Products” section in the bottom right of the producer panel.

 

 

editprodOn the next screen click “edit product” in the left column

 

 

 

 

All Products must be confirmed before they are listed.

If your product is confirmed and is still not appearing in the Marketplace, make sure you have entered your inventory (if using inventory, it may still be set at “0”)

below is help and descriptions for all sections of the form. When you’ve finished here checkout:

- How to add pictures to products.

- How to manage your inventory.

Listing Type:

Retail to Members:

Listing products here allows regular members to shop for them. Wholesale members will also be able to purchase these products, but they will benefit from any wholesale rate that has been set.

Wholesale to Institutions:

List products here if you would like to restrict sales to wholesale buyers only. Regular members will not be able to see these products.

Unlisted:

Listing here will keep products from being listed. This might be used at the end of the season or when unable to fill additional orders for some reason.

Archived:

List products here if you do not wish to delete them but would like to keep them off your Unlisted set. It is functionally the same as Unlisted.

Tangible

This checkbox is intended to identify products that are tangible in nature. In other words, products that need some kind of handling to get them to the customer, as most products will. This should be UN-checked for products that do not require any sort of handling or transport (or maybe for products that will be direct-mailed). The reason for this field is to handle situations like exempting delivery charges for products that do not need to be delivered.

Product Name

A brief descriptive name. There should be some consistency in the product number/name so that changes to a product should be fairly small things such as change of price, category listing, descriptive information. But if it is really very different you should probably add it as a new product This should be better for your sales in the long run. Similarly, if you have an existing unlisted product, it should improve your sales to keep the product number rather than create a new product.

Product Description

Though not required, this is a place to promote a product more than just listing the name. It is also a place to include ingredients or other special process information, if required. If the approximate size, weight or contents are not clear from the name of the product, list those details here. If it is a package of several items, the approximate (or exact, whichever the case may be) number of items in the package should be listed.

Subcategory

Please choose the best category and subcategory that the product should be listed under. If we do not have an existing category and/or subcategory, please give us some guidance on how the product should be categorized. To suggest an additional category, please send an email to pricelist@gwccoop.org.

Inventory

Inventory can be combined for multiple different products. The default option “DO NOT USE ANY INVENTORY” is normally selected. If you would like to control this product with inventory, you can either select an existing inventory unit or select “CREATE A NEW INVENTORY UNIT”. The latter will create a new inventory unit with the same name as the product (the inventory name can be changed later without affecting the product name). The “decrease by…units” is used to show how many of your inventory will be used by each purchase of this product. NOTE: The actual inventory quantity is not set in this location – use the inventory page for that.

Example using inventory across multiple products:

Set your inventory to use the smallest unit of a product you are likely to handle. Eggs make a good example. You could set “egg” as your inventory unit and you sell three different egg products: half-dozen, dozen, and 18-pack. Then, for the half-dozen egg product, you would set “decrease by…units” to six (6); for the dozen egg product you would set “decrease by…units” to twelve (12); for the 18-pack egg product you would set “decrease by…units” to eighteen (18). Then, in all cases, you will maintain your inventory at the number of actual eggs (not dozens) that you have available. And when a customer buys a dozen eggs, your inventory will decrease by twelve (12) eggs.

Price, Pricing Unit, and Ordering Unit

Enter your product price as the Coop Price. The producer price and customer price will be automatically calculated from that. Producers will receive the producer price and customers will pay the customer price.

The price, the pricing unit (e.g. whatever comes after the “per” in $ per ____), and the ordering unit (when the customer orders, they will order number of ______). Also, we need to know if the item has a random weight – the customer will not know the price until you provide a weight for it after the item is ordered.

Example 1:

You are selling a 5 pound bag of wheat for $10.00. The price is $10.00. You should include mention of the “5 pound” size in your product name or description (see note below). The pricing unit is “bag” (because you are only selling whole bags). The ordering unit is also “bag” because the customer orders by the number of 5 pound bags that they wish to buy. This item is not considered random weight because the bags always weigh the same and the customer knows the final price when it is ordered. Notice in this example that even though the flour ends up costing $2 per pound, you would not list as $2.00 per pound because you are only selling 5 pound bags that cost $10.00. NOTE: Althought you could list this product with an ordering or pricing unit of “5 pound bag”, it is best to avoid numbers at the beginning of ordering and pricing units. Otherwise confusion can result when someone orders two “5 pound bags” which might be displayed as “2 5 pound bags” in some places.

Example 2:

You are selling a bag of ground beef. The bag weights range between .75 and 1.25 pounds and you sell the meat at $4.00 per pound. The price depends on the weight but you want the customer to order some number of bags, not the number of pounds because you do not package it in exactly 1 pound bags. In this case, your price would be $4.00, your pricing unit would be “pound”, and your ordering unit would be “bag”. This is a random weight product because the price cannot be pre-determined by the customer. It can only be determined after you (the producer) enter the actual weight.

Example 3:

You are selling packages of chicken breasts and the package varies in weight from a little under 2 pounds to a little over 2 pounds. However, you always charge the same price per package ($6.00). In this case, price is $6.00, the pricing unit is “package”, and the ordering unit is package. This is not a random weight product because the customer knows the price in advance.

Example 4:

You are selling tomatoes at $3.00 per pound. The customer can order by the pound. If the customer orders 3 pounds, you have decided that you will always provide a minimum of 3 pounds but will not charge for exact weight but instead charge for the weight ordered. So if the customer orders 3 pounds and you end up giving them 3.1 pounds, you still only charge $9.00. In this case, the price is $3.00. The pricing unit is “pound” and the ordering unit is “pound”. This is not a random weight product because the customer can determine what the price will be in advance. Modifying this example slightly, if you did decide that you want to charge for exact weight (e.g. charge $9.30 for the 3.1 pound bag) then all of the other information would be the same, but now this would be a random weight product because when the customer orders 3 pounds, he/she has no way of determining the final price which depends upon your weighing the item).

In general, you should use short descriptive terms for the ordering and pricing units and keep details in the name or product description. Some standard terms will be “pound”, “bag”, “package” but in many cases it will be worthwhile to be even more descriptive. For instance, if you are selling T-bone steaks 1 to a package at $8/pound, then instead of package you could put steak as the ordering unit. In this case the pricing unit would still be pound. However, if the package had two steaks, you would probably use “package” as the ordering unit instead of “ackage of 2 steaks” and put that information into the product name, such as “T-bone steaks, package of two”. Any product that the customer orders by the item can also get descriptive pricing and ordering units. For instance, if you are selling by the individual tomato, ear of corn, squash, jar or jelly, etc. then you could list “tomato”, “ear”, “squash”, or “jar” as the ordering unit. The pricing units could also be listed as “tomato”, “ear”, “squash” or “jar”, or you could just use the generic “each” in the pricing unit. It may be helpful when you choose these units to think of the way this information will appear on your product listing and on invoices. Your ordering unit will be displayed on your product/price list as follows “Order number of ___________.” So if you choose “steak” as your pricing unit, your listing will say “Order number of steaks”. On the customer invoice, the ordering unit will show up under the quantity heading with the # ordered and the ordering unit (e.g., 1 steak, or 2 steaks). For pricing unit, the unit you choose will show up on the product list and on the invoice as price/pricing unit. So for the T-bone above this would be $8/pound because pound was the pricing unit. NOTE: The software will pluaralize your pricing and ordering units for you, so it is preferable to use the singular form like “package” instead of “packages”.

Extra Charge

The extra charge option allows bypassing all other fees and taxes. This is mostly useful for items that have some kind of deposit that will be refunded to the customer at a later date. Extra charge will be applied to each “ordering unit” of a product that is purchased. For example, a turkey producer might take reservations for Thanksgiving turkeys in July and charge $0.00 per turkey and $10.00 extra charge for the reservation. Then, when the turkey is grown and ready for delivery, the turkey is sold for $2.50/lb and (minus) -$10.00 extra charge to refund the original deposit. This way there are no fees or taxes paid on the deposit part of the transaction.

Random Weight

If it is a random weight product (the price depends on the weight), we need to know the approximate range of weights. Example: roast, sold by a package of one roast, price is $4.00/lb, the roasts weigh between 2 and 4 pounds. If it is a variable weight product which is sold for a single standard price rather than a price based on a random weight, you should have listed the range of weights in the basic description so the customers know what they are getting. The customer needs this information to know how much to order.

Minimum/Maximum Weights

This applies only to products that require weighing at the time of purchase. A minimum and maximum weight provides the customer with a general idea of what to expect. It will also allow the customer to let you know if they would like a smaller or larger item. These can be approximate, but the more accurate the range, the more informed the customer will be. Note that the minimum and maximum weight must be in the same unit as the pricing unit. So if your product is $5.00/pound, enter minimum and maximum weights in pounds (or decimal/fractions thereof). For example: a whole chicken might min. weight = 3 pounds / max. weight = 5 pounds. A steak might range 8 to 10 ounces but if it is sold by the pound, you would list min. weight = .5 pounds / max. weight = .625 pounds. When it is time to fill orders, any weights outside the minimum/maximum will be rejected, so you should be as permissive as necessary with the numbers.

Meat Weight/Type

Selecting one of these will automatically insert the following text with the option in caps into your product description: “You will be billed for exact LIVE weight.” Use this if your product is a random weight item and it is not clear from the name what type it is.

Production Type

If a product is certified organic, all natural, or otherwise designated, this can be chosen from the drop down box. If marking a product as certified in some way, please be sure the certification is officially registered.

Storage Type

Choose the storage requirements for this product. It is important to classify how the product must be transported and stored on delivery day.

Operation

Add Product:

Select this button to add your new product to the products list. It will not be available for members to purchase until confirmed by an adminstrator.

Save as New:

Select this checkbox to save your changes as a new product while leaving the original product unchanged. This is an easy way to clone a product with only minor changes. The new product will not include any picture from the current product.

Update Product:

Select this button to save your changes to the products list. Depending what changes were made, the product may need confirmation by an administrator before it is available for members to purchase.

Cancel:

Select this button to ignore any changes you have made and return to the previous screen.

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